Case Study: Event Timing's Comprehensive Solutions for Secondary School Cross Country Events
 

Introduction

Timing secondary school cross country events presents unique challenges. Large numbers of participants, varying age groups and distances, and diverse terrains demand accurate, efficient, and real-time data management. Event Timing, with over a decade of experience providing timing solutions for premier events like the Tour Down Under and the Australian Showjumping Championships, understands these challenges and offers comprehensive solutions tailored to the specific needs of school events.

 

The Girls Sport Victoria Success Story
Since 2014, Event Timing has been the trusted timing partner for Girls Sport Victoria (GSV) cross country events, managing the complexities of championships involving 22 schools and approximately 1500 participants across two rounds – preliminary and championship.

• Managing Scale and Complexity: Our solutions efficiently handle the large volume of runners, with up to ten wave starts per event, ensuring accurate timing and rapid results processing. The ability to manage overlapping races, thanks to time-of-day calculations, allows for condensed event schedules, benefiting participants, spectators, and volunteers.

• Real-Time Data and House Points: Real-time scoring and house point calculations are crucial for GSV events. Our system automatically updates and displays this information, fostering a sense of competition and enabling tightly scheduled presentations.

• Split Timing Points: The RACE RESULT passive system accurately identifies and times runners at split points and the finish line. This data is invaluable for monitoring wave starts, ensuring course adherence, and identifying DNFs (Did Not Finish) and DNSs (Did Not Start). Split point data also helps resolve unexpected situations, such as identifying a runner who attempted to shorten the course.

• Efficient Anomaly Handling: Any flagged anomalies are immediately communicated to the on-site organizer, who collaborates with school coordinators for confirmation and resolution, often before the last finisher in that wave crosses the line. This streamlined process ensures fair competition and maintains the event's smooth flow.
   

In-House School Events

Event Timing's solutions are not just for large championships. We also cater to smaller, in-house school events, offering flexibility and scalability to accommodate varying participant numbers, course layouts, and budgets. Our user-friendly systems empower schools with limited resources or technical expertise to conduct successful cross country meets.

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Technology and Innovation

We leverage cutting-edge technology, the RACE RESULT passive system ensures accurate and reliable timing. Our browser-based RACE RESULT 12 application provides a user-friendly platform for managing events, with high configurability to adapt to different race formats and scoring systems.

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Client Support and Consultation

Event Timing is committed to client support. We offer pre-event consultation, assisting with course layout, timing system selection, and race schedule development. On-the-day support includes dedicated technicians to ensure smooth operation and troubleshoot any issues.

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Online Leaderboard and Real-Time Engagement

Event Timing enhances the spectator experience with a mobile-friendly online leaderboard on my.raceresult.com. This platform provides real-time updates, detailed runner information, filtering options (wave/age group, school, division), and search functionality. Spectators can follow the race dynamically, whether they're on-site or watching remotely.

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Conclusion

Event Timing's comprehensive solutions empower secondary schools to conduct successful cross country events of all scales. Our commitment to accuracy, efficiency, and client satisfaction, combined with our technological expertise and innovative approach, ensures a seamless and engaging experience for participants, organizers, and spectators alike.

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RACE RESULT Running & Tracking Solution

Results for 2024 Girls Sport Victoria Championship Carnival

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